Toastmasters Organization and Structure

Toastmasters has in excess of 200,000 members scattered across 10,000+ chapters in quite a few countries in the world. Large companies of comparable scale require solid structure to work effectively. While not a commercial organization, Toastmasters is no different in the need for structure to make it’s formula work. Toastmasters has an International World headquarters based in southern California with a paid staff to help coordinate logistics (i.e. providing educational supplies, tracking members, etc.) across the world-wide organization. All other organizational efforts are done by non-paid volunteer members.

The organization most members are intimately familiar with is the local club or chapter. These operate fairly independently as most community-based organizations do. Beyond the club the Toastmasters organization is sub-divided geographically with each successively higher level encompassing broader geography. The next higher level beyond a local chapter / club is an “Area”, the next higher a “Division” and the next higher a “District”.

What is an Area?

Clubs are grouped into Areas of three to eight Clubs. Each Area has its own Area Governor, a member of one of the clubs appointed by the District Governor to serve the Area. Area Governors are usually, but not always, members of a club in the Area they are responsible for.

Areas have Area Speech Contests several times a year, with winners from the Club levels going on to the Area Contest. The winner of the Area Contest goes on to the Division contest.

Areas also share Area goals, determined by formulas set at World Headquarters, such as “x number of clubs at 20 members in strength” and “x number of Competent Communicators (CC’s) in the various clubs.” If an Area meets or exceeds all its goals, its Area Governor is recognized for hard work in motivating the clubs.

What is a Division?

Areas are grouped into Divisions. Divisions may be as small as one Area in size (rarely) or as have five, six, or more Areas. Each Division has its own Division Governor. Division Governors are usually members of clubs within their Division and are elected once a year at the Annual District Business Meeting. The Division Governor works with his Area Governors to motivate the clubs to high membership and to have good, effective educational programs.

Divisions have Division Speech Contests a couple times a year, with winners from the Areas coming together to compete. The Division winners go on to the District level.

Divisions have Division goals, just as Areas do. A good Division Governor will work with his clubs and Areas to increase membership and educational effort.

What is a District?

Districts in some cases are equivalent to “provinces” and in other cases are smaller or larger. If you think of a District as “the provincial organization” you won’t be too far off. Districts are comprised of several Divisions. Districts are the main level of organization outside the Club; Areas and Divisions are sub-units of the District.

Ontario has several Districts due to the large size of it’s population and number of local clubs. Prince Edward Island, on the other hand, is a single District. England and Scotland and Ireland are one District all together, and Australia and New Zealand comprise several Districts. Smaller countries with only a few clubs each are Unincorporated clubs which report directly to World Headquarters instead of to Districts.

Each District has its own set of officers, most of whom are elected at the District Spring Conference (or Fall Conference in the Southern Hemisphere). The officers include: District Secretary, District Treasurer, District Public Relations Officer, District Lieutenant Governor Marketing, District Lieutenant Governor Education and Training, and District Governor. The last three are always elected and the first three are elected or appointed depending on local preference. If they are appointed in your District, it’s the newly elected District Governor who does the appointing.

And yes, Districts have their own District-wide goals. The various District officers work with the clubs, Areas, and Divisions to build membership, start new clubs, and promote the earning of Competent Communicator awards (CC’s) and Advanced Communicator awards (AC’s) among key goals.

Districts have speech contests a couple times a year, as the Division winners come together at the District Conferences to compete for the District crowns.

Hmmm, this is beginning to sound complicated

Perhaps, though it ensures:

  • having enough offices to fill that provide members an opportunity to serve in a higher level leadership capacity (one of the Toastmaster educational tracks), and
  • having enough depth of officers to help local clubs facing various problems like low membership.

Let’s look at Mansion Toastmasters as an example to illustrate the organization:

Brenda as a typical member belongs to Mansion Toastmasters (Club #3322). Mansion Toastmasters belongs to Area 56, Division L, District 86. Area 56 is the City of Burlington, Ontario with five clubs. Division L, the next level up has Areas 51, 53, 54, 55, 56, and 57 within it, serving southern Ontario from Burlington to Brantford and Dundas to Welland. District 86 serves the heartland of Ontario from Sault Ste Marie in the north to Welland in the south, from Sarnia in the west to Markham in the east – and all communities in between – except Toronto. Visit the District 86 website for more information about the District.

Area 56 has an Area Director who works with Mansion Toastmasters and the other four clubs in the Area. Division L has a Division Director who works with all clubs in the Division and with the six Area Directors under him / her. District 86 has ten Divisions and its own full set of officers comparable in function to those found at an individual club but which serve all clubs (220+) within the District’s geographic zone.